Executive Assistant

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  • Post Date: March 28, 2022
  • Applications 0
  • Views 88
Job Overview

We are looking for an Executive Assistant to join our growing team. If you enjoy organizing, planning, and making your Executives’ lives easier in a hands-on and collaborative environment, keep reading! This is an exciting opportunity for someone who is genuinely intrigued by DeFi, FinTech, new open source, blockchain, and/or cryptocurrency technologies.

In this role, you will be supporting our COO and handling project work as a member of the Executive Operations team. To be successful, this person will need to be a proactive and precise communicator who is comfortable changing course quickly, be extremely organized, able to balance multiple priorities, and have a pragmatic attitude. You will work closely with the Sr. Executive Assistant to the CEO, and will need to establish and maintain positive working relationships across a variety of groups, personalities, and dynamics. Creativity and flexibility is important as we are a hybrid culture (both in-person and remote). You will be a key part of an inclusive fast-paced environment that fosters collaboration and creativity both internally and externally.

This Job is For You if You’re:

  • Genuinely interested in supporting diverse leaders, and collaborating with multiple groups
  • A great communicator and able to share information effectively across multiple mediums
  • Focused on being a creative, flexible, and positive force when tackling multiple priorities
  • Persistent and resourceful when solving problems or addressing challenges
Our Executive Assistants:
  • Execute heavy calendar management using Google Calendar; exercising judgment by filtering and prioritizing competing requests for time
  • Assist with Inbox management using GMail: organizing, flagging, and drafting information for Executive(s)
  • Complete full scope global travel planning; flights/trains/accommodations/transfers/etc. Are thoughtful and concise meeting scheduling while Executive(s) are on the road, with quick-thinking ability to handle things that don’t go as planned
  • Research and compile information and agendas as necessary to ensure Executives’ preparedness for internal and external meetings
  • Have global business and cultural awareness, being considerate of time zones and cultural observations/sensitivities
  • Are able to organize and attend meetings as requested; take minutes, follow up on action items, and share information with multiple audiences
  • Coordinate with multiple departments (e.g., Marketing, Business Solutions, IT, Community Management, etc.) regarding speaking opportunities and engagements
  • Assist with recruiting processes; collaborating with People and Talent on behalf of Executive(s)
  • Provide PTO coverage for other members of the Executive Operations team; Ability to pivot quickly from one Executive to another; you will be jumping in to support various leaders in a full-scope manner during these times
  • Provide event and specialty meeting planning as needed; work as part of a team to handle employee engagement events such as conferences, celebratory events, private dining, offsites, receptions, partner events, etc.
  • Maintain a high level of confidentiality at all times
  • Constantly strive for and assist with process improvement; have a proactive approach to helping overall effectiveness of Executives and the Executive Operations team
  • Draft, proofread, and wordsmith communications and presentations as assigned
  • Handle Executives’ personal appointments and tasks as requested (i.e., doctor appointments,  shipping, banking, personal travel, external board meetings, etc.)
  • Manage expense tracking and processing for Executives and team members on a monthly basis
Your Qualifications & Our Requirements:
  • 5-plus years of experience supporting C-Suite Executive(s)
  • Strong proficiency in Google Workspace
  • Exceptional communication skills; highly responsive and interactive with ability to rapidly process auditory and written information that can be technical or financial in nature
  • Knowledge of general business process workflows
  • Demonstrable experience in exercising judgment when prioritizing information and scheduling
  • Creative, approachable, resourceful, energetic, “can-do” attitude with ability to change direction in a dynamic environment and collaborate across multiple teams
  • Extreme attention to detail; ability to prioritize workload and complete multiple tasks in a timely manner
  • Flexibility to provide evening and weekend support as needed in addition to support during standard business hours
  • Ability to work remotely or in-person and pivot to meet the needs of your Executive(s)
  • Some global travel may be required
  • Flexibility to adapt to competing and ever-evolving priorities
  • Eastern Time Zone is ideal, but willing to be flexible for the right candidate
  • Fluency in Spanish or Italian in addition to English, a plus
  • Experience with Slack, Fuze, Zoom, Certify great, but not required
Our Commitment to You:
Algorand is committed to a diverse and inclusive workplace. For individuals with disabilities who would like to request an accommodation during the interview process, please advise your recruiter.Our compensation package is generous, including a competitive cash compensation and an equity position in the organization. Our benefits programs are top tier, with 99.99% of benefits premiums for our Employees and their families paid for by the Company. We outfit your home office with what you need to be successful (furniture and technology), and provide a $300 annual Wellness Reimbursement on top of fitness reimbursements provided by our medical insurance.

Job Detail
  • Offered Salary$95,000 - $135,000
  • Career LevelManager
  • Experience5 Years
  • INDUSTRYManagement
  • QualificationBachelor Degree
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